Sole source justifications (SSJs) are a requirement at most institutions where purchasing items (supplies, equipment, services, etc.) Sole-Source acquisitions are detailed in the Federal Acquisition Regulation (FAR) parts 6 and 13; aspects of the sole-source award process include an exigent need, limited source of supply or service, brand-name justification, and/or competition is determined inadequate. Justification and Approval (J&A). 2. To be considered a sole source, one of the conditions specified on the Sole Source Form must be met. Oftentimes, the agency may choose to place its notice on Federal Business Opportunities ("fbo") with supporting rationale. PDF Sole Source Justification - Louisiana State University 15 sole source Letter Template Microsoft Word Collection ... PDF Justification for Sole Source Procurement over a certain monetary threshold requires a multi factorial explanation on why said items can only come from one source. Sole Source Justification (SSJ) Template SOLE SOURCE JUSTIFICATION (SSJ) Applicable to procurement activities that do not require MCC approval when obtaining consulting services without competition) The signed form shall be filed by the Procurement Agent in the procurement archives for records and future audits General Information In cases where competition cannot be obtained, purchase requisitions should be accompanied by a Sole state Contract Opportunity for Proprietary Sole Source Advertisement 2022 US Travel Assn Chairman Circle Membership, texas - USTAFY22. Sole Source Justification. 15 sole source Letter Template Microsoft Word Collection. The item was bid by Cornell Procurement Services. Sole-Source Justification Guide. This should be a rare occurrence. a. the sole source decision is appropriate; b. a sole source may be appropriate, but the Sole Source Justification Form should be completed to fully document the rationale and conclusion; or. Single/Sole Source Justification and Quotation Evaluation Form Campus departments should follow these instructions to determine how bids are required to be solicited prior to purchasing goods and/or services. Single/Sole Source Justification Form Wizard. Competitive Bid Requirements and Sole Source Purchases ... Unique capabilities. 2304(c) authorizes, under certain conditions, contracting without providing for full and open competition. Sole Source Justification Guidelines - Cal Poly Corporation single source justification. REQUIREMENT FOR JUSTIFICATION A contracting officer shall not commence negotiations for a sole source contract, commence negotiations for a contract resulting from an unsolicited proposal, or award any other contract without providing for full and open competition unless the contracting officer -- . Agency's justification for a sole source procurement may be viewed or immediately obtained at: The agency currently utilizes a Siemens card access system throughout its existing facilities. Download the Single or Sole Source Justification form The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Sole Source and Single Source Justifications Sole Source Justification Template | UNC School of Government Single/Sole Source Justification Form Page 2 Procurement Office Use Only PO Number _____ Date _____ Indicate any savings made available from the sole or single source vendor. With a quick 6-hour turnaround, thousands of students across . 45. 4. 10 U.S.C. UC policy for purchase of goods and services requires competitive bids for purchase contracts over $100,000. SINGLE/SOLE SOURCE JUSTIFICATION . Contact: University Purchasing, (205) 934-4515 Download Sole Source Justification Form (pdf) Download (doc, 27.65 KB) ×. 4, March 18, 2013, and all subsequent editions, as available on FTA's website, www.fta.dot.gov AGENCY The sole source approval request only needs to meet Unique prior experience, expertise, professional stature, or key personnel. A strategy to understand sole source justifications by agency can be found by filtering through FBO as described above or on the agency website. Sole-Source Justification Guide | Supply Chain Management John Doe Mailing address. The justification needed is simply a memorandum in When composing a formal or business letter, discussion style and also style is key to earning an excellent initial perception. There are a number of circumstances within which it is recognized that a sole source procurement is necessary and reasonable. Is a sole source justification required only for those procurements that exceed the simplified acquisition threshold, or for all procurements that qualify as a sole source? In cases where a purchase is limited to a single or sole manufacturer or supplier, the faculty or staff member who is requesting the purchase must complete the Sole or Single Source Justification form. If you leave the subject blank, this will be default subject the message will be sent with. Agency's justification for a sole source procurement may be viewed or immediately obtained at: The agency currently utilizes a Siemens card access system throughout its existing facilities. a. Sole source: A "sole source" procurement can be defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. Instructions (PDF, 498 KB) You do not need to complete this form wizard if: The total dollar amount of the requisition is less than or equal to $25,000 or less than $10,000 for federally funded contracts, per the procurement policy. The sole source justification should include adequate information to address the elements below. Should a requisitioner determine that a specific manufacturer or brand of product is required, the Sole Source Justification form must be completed. A Justification and Approval (J&A) is a document required by the Federal Acquisition Regulation (FAR) ( Subpart 6.3) that justifies and obtains approval for a sole-source contract. 2 of 3. A sole source justification is required for all procurements above the micro-purchase threshold, which is currently $3500. SOLE SOURCE JUSTIFICATION . (4) Sole source awards under the 8(a) Program (15 U.S.C. FAR Sole Source Justification and Approval FAR Requirements FAR 6.302-2. E-mail This Page. VI, section 3.i., lists the acceptable circumstances. Justification and Approval of Sole-Source Contracts . The FTA Circular 4220, Ch. A sole source justification is required for every purchase over the Direct Buy Limit ($10,000) unless the purchase is being made from an existing contract, the supplier is specifically named in the grant award, or the purchase is being competitively solicited. Sole Source Justification Form Before you begin: If your spend for this request is less than $250,000 for federally funded efforts, or less than $50,000 for non-federally funded efforts, providing two (2) additional quotes for comparable goods/services will expedite the process of finding a sourcing solution to satisfy your needs. What condition (e.g. Many find the writing of SSJs cumbersome and do not understand . Title: solejustif_form.indd Created Date: 9/9/2010 9:37:25 AM . Federal agency and contracting activity. Learn more about Sole or Single Source Justification. These themes offer exceptional instances of ways to structure such a letter, as well as consist… If a class J&A, add "Authority to act under this class justification expires on DD-MMM-YY." 3. The following will not validate a Sole Source transaction : Any price components, including preferred pricing, claim of best price, and/or budgetary constraints Prior to issuing a sole-source contract, federal regulations require that a contracting officer (1) justify, if required, the use of the sole-source contract in writing, (2) certify the accuracy and completeness of the justification, and (3) obtain necessary approvals. The agency has issued approximately 2,000 identification/ card access cards to personnel located throughout the state and Sole Source - as defined by South Carolina law, a Sole Source purchase is one where there is only one source (one supplier) that could possibly supply the required product or service. Example: Award of a contract on a sole source basis for logistics services in support of EA-XX aircraft from DEF Corporation, Integrated Solutions Division. Applicable for sole source/sole brand justifications Compatible items to be added to an existing system (provide GIT#, model #, manufacturer of existing equipment). (See subpart 19.8). Sole Source Justification Request Form . Requisition # PO# This form must be submitted with any purchase requisition, which exceeds an aggregate value of $15,000 for State sponsor funds, $10,000 for Federal sponsor funds, and $25,000 for Agency funds, where competitive bids have not been solicited (or are not available). Justifications and Approvals / Sole Source Acquisitions. Sole Source Justification Uncoln-Lancaster County Purchasing 440 S.Bth Street, Suite 200 Uncoln,NE 68508 Sole Source - Commodity; When an Item or service is available from only one source due to the unique nature of the requirement, its supplier, or market conditions, Agency must clearly Justify why this product cannot be competitively bid on . A justification should indicate whether the item is sole source or single source, since different documentation may be necessary. No other source can provide supplies or services within the requested deadline. Sole source justifications will expire twelve (12) months after the original purchase date. Sole Source Procurement Purchasing is responsible for obtaining quotations from suppliers when formal bidding is required. Single means one among others. Sole Source Justification . Sole/Single Source Justification v4.0 05 March 2011. Essay writers at MyPerfectWords.com How To Write A Sole Source Justification are available round to clock to write your essays within a short deadline. Sole Source Justificaiton - Final.pdf for Contract Opportunity 12405B21P0522 Details View Federal Agency Southeast Area (USDA - ARS - FRIID) Federal Contract Opportunity Water Heater Replacement Charleston, SC Size 750KB Posted Date Sep 04 2021 . What can be recommended for reducing sole source procurements? Sole Source Justification Template. Enter the e-mail address you want to send this page to. The agency has issued approximately 2,000 identification/ card access cards to personnel located throughout the state and Therefore, all sections of the form should be completed, as they are meant to address different aspects of the purchase. Project Officer Name. The justification must Complete this form for purchases of goods and/or services (including PSC and Construction) exceeding the competitive threshold when a sole source is identified. Q. A sole source justification is not required for purchases of personal and professional services under $3,500. Updated on April 5th, 2018 Guidelines. Identification of the agency and contracting activity. A description of the need for compatibility with an existing item in enough detail to demonstrate that compatibility is, indeed, necessary; 2. Address the following: Are there any other companies who can do this job? Learn about sole source justifications, and when and how to submit one. (Posted: December, 2015) This purchase is being requested with a sole source justification. SOURCE SELECTION & PRICE REASONABLENESS JUSTIFICATION FORM Revised 4‐2021 2of 3 IV. In addition, a copy of the itemized budget for the contract amount should be attached to the Sole Source Approval GAN. No other type of supplies or services will suffice or are compatible with University needs. XYZ E-mail . Justification and Approval of Sole-Source Contracts . For mixed funding where the federal portion exceeds $10,000, check Federal side only. 1) Provide a standard template for a written justification. The Board's research has shown that there are only a few vendors capable of providing vote by mail services in general. Examples of Sole Source transactions are: There is only one supplier that can meet the required specifications. SOLE SOURCE JUSTIFICATION FORM. This form must accompany purchase requisitions for the sole source procurement of equipment, construction, supplies or services when the purchase will exceed $25,000. To say otherwise would go against the Competition in Contract Act. There are several methods by which the need for "sole source" or "proprietary" purchasing may be substantiated: 1. Sole source justifications (ssjs) are a requirement at most institutions where purchasing items (supplies, equipment, services, etc.) Prior to issuing a sole-source contract, federal regulation requires that a contracting officer (1) justify, if required, the use of the sole-source contract in writing, (2) certify the accuracy and completeness of the justification, and (3) obtain necessary approvals. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: These services will be needed on an ongoing basis. Purpose . Your cooperation in The University is required to publicly bid any purchase order (or contract) greater than $100,000. technological superiority, or conducting a market survey), is capable of delivering the required product or service. Sole Source Justifications Only known source for acceptable supplies or services. Furnish all necessary details below and erify all information to v ensure accuracy. However, The justification should include a description of the proposed supply or service and any unique qualifications. Friday, January 1, 2010. (A) Purchases between $2,501 and $25,000 Formal price solicitations are not required for items in this range. posted by texas comptroller of public accounts on Dec. 14, 2021, 5 a.m.. response date Jan. 4, 2022, 1 p.m. c. a sole source is not appropriate, and the steps below should be followed. SOLE SOURCE JUSTIFICATION To be used for all requests for a non-competitive award As required by Federal Transit Administration Circular FTA C 4220.1 F Third Party Contracting Guidance, Rev. For Sponsored Projects' spending, the acceptable . Many find the writing of SSJs cumbersome and do not understand . What forms should I use to develop a sole source justification? A sole source procurement can be defined as any procurement/contract entered into without a competitive process, based on a verifiable justification that only one known source exists or that only one single . For federally funded purchases, the threshold is $10,000. For agencies with additional internal approvals - enter the email address of the person to approve and select the Send for Internal Approval. Sometimes, however, it doesn't make sense for the University to bid because we don't really have an option in who we buy from. Include the signature and title of the preparer. Sole Source Justification Form Instructions for Agencies - DGS Rev. over a certain monetary threshold requires a multi factorial explanation on why said items can only come from one source. You can hire a quick essay writer online by looking for an essay writing How To Write A Sole Source Justification service that provides 24/7 with quick and timely delivery of papers. By submitting a Sole Source Justification request, you, as the Requestor, acknowledge that the requested item is the only acceptable material, product, thing or service that can ensure the District's academic, curriculum and/or research meets the standards advocated by an identified academic Sole Source and Price Justification This document provides information about the requirements for competitive bids and the use of the Sole Source Justification form. The author should be prepared to substantiate any facts if an audit occurs. Most states require a written justification to support the request for sole source procurement. Axon is also the sole distributor of all TASER brand products for the agency identified in this letter. Completion of this form is mandatory when propos ing subcontract(s) under a federal contract for sponsored activity and the subcontract is being issued without seeking multiple bids OR if subawardee was not included in the original proposal submitted to sponsor under a grant or cooperative agreement. Variety of sole source letter template microsoft word that will completely match your needs. Sole Source Justification Form Justification and Approval for Sole Source (J&A) "Source Selection Information - see FAR 2.101 and 3.104" 1. The justification may require the requestor to provide information such as: The efforts to solicit will need to be included in the sole source justification, and attached to the requisition as backup. List Price Net Price Savings buyer Comment: buyer Date manager Date. Compatibility with substantial parts inventory and/or service capabilities. Sole or Single Source Justification. Notwithstanding the fact that . Third Party ProcurementFrequently Asked QuestionsQ. b. Definition of Sole Source: 10 U.S.C. What justification is needed to support a Sole Source procurement?A. Physical design characteristics to satisfy aesthetic requirements. Final responsibility in determining whether an item is a proprietary item and may be purchased from a sole source rests with the director of procurement. Purchasing Services highly A sole source justificationis appropriate if only one supplier can provide a needed product or service. Sole Source Justification (Portland VA Medical Center) Subject: Sole Source Justification Author: EIE Desktop Technologies Keywords: sole source, ordering, contracting, goods Description: Justification for purchasing services from a single source Last modified by: EIE Desktop Technologies Created Date: 6/22/2010 9:36:00 PM Company This form must be completed and accompany any requisition of $10,000 or more if the vendor is not selected through a competitive quoting / bidding process. The justification must 4.19.2021 Page 10 of 10 . Sole source justifications (SSJs) are a requirement at most institutions where purchasing items (supplies, equipment, services, etc.) HHS/NIH. 5. What is a sole source? If Federal funds are involved, competition is required for $10,000 and above. • Sole Source Justification is also known as: source justification, sole source justification, sole source justification letter, sole supplier justification, Inappropriate Sole Source Justification Sole sourcing is not appropriately justified and justifiable when used as a method of selecting a preferred vendor. Facts Which Justify Sole Source Procurement: The Board has conducted thorough market research for vendors capable of performing the required services for the production of vote by mail packets. The Sole Source / Price Justification Form (pdf) must be completed for goods or services purchased from a single source or when the supplier offering the lowest bid is not accepted. WOSB, SDVOB and HUBZone sole source justification requirements are all the same. As a part of the 637), but see 6.303 for requirements for justification and approval of sole-source 8(a) awards over $25 million. The underlying CICA principles shown under FAR competition allows for justification and approval for other than full and open competition by way of FAR sole source justification contracts are limited. 8. 2304 (c) authorizes, under certain conditions, contracting without providing for full and open competition. Attachment 3: Request for Sole Source Justification Format >$150K 11. Below is a checklist intended to help evaluate sole source requests. In most cases, Sole Sourcing is the result of competitive proposals being . (5) Sole source awards under the HUBZone Act of 1997-15 U.S.C.657a (see 19.1306). Attach form Sole Source Justification Guidelines. Justification of Sole Source Purchases QUESTIONNAIRE This questionnaire has been designed by the Purchasing Department to aid the faculty and staff in understanding pertinent information regarding the processing of requisitions on a sole source purchase basis. This person will receive an email that there is a form waiting for their approval. These are very familiar examples to all of us and are often included as part of the Justifications for Single or Sole Source Vendor Recommendations included with Purchase Request packages. Single / Sole Source Justification August 29, 2017. A signed copy should be retained in the official Procurement File. Single source purchase requests will be considered in instances where alternate products and sources exist, but only one truly meets the needs of the requesting department and all others are found to be inferior. Single / Sole Source Justification Page . 1FAR 19.1506(b)(2) 2FAR 19.1506(a)(2) FAR Subpart on WOSB program: 19.15 (However, this justification is not needed when buying from University contracts.) Description of Supplies/Services. JUSTIFICATION FOR SOLE SOURCE (Simplified Acquisitions <$150K) The service or material listed on <document number> is sole source and competition is precluded for reasons indicated below. SOLE SOURCE (Complete only if Sole Source is checked in Section I): Check the applicable box from one of the funding sections below. Any budget unit or person professing a purchase must be treated as a sole source procurement should complete a Sole Source Justification Form (3 pages) and submit the form with the purchase requisition and the written price quotation secured from the sole supplier. Sole Source Justification Form This form is used to provide a clinical or technical justification of sole source. SINGLE / SOLE SOURCE RATIONALE Explain why the recommended company is the only company that can meet the requirement. The HUBZone Act of 1997-15 U.S.C.657a ( see 19.1306 ) the agency website template! 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